Recent updates in Vietnam introduce a new requirement for businesses and organisations registered in the country. From 1 June 2026, all entities must use a Business VNeID to access the National Public Service Portal and the Ministry of Public Security (MPS) portal. The previous login method using a company e-signature or token is no longer in use, with no transition period provided. This change has significant implications for employers managing immigration processes across Southeast Asia.
What has changed?
Businesses carrying out immigration-related processes must now use a Business VNeID to submit applications through the online portals. This applies to a range of processes, including visa pre-approval applications, Temporary Residence Card (TRC) applications, and exit visa applications. Offline submissions are no longer accepted, and no alternative filing method has been introduced. For organisations with significant Vietnam operations or regular immigration submissions, this represents a mandatory compliance shift requiring immediate action.
Impact on immigration submissions
Entities that have not yet registered for a Business VNeID may be unable to progress immigration applications, particularly where time-sensitive matters are involved. All submissions must now be completed through the designated government portals. The compressed timeline—with the requirement taking effect from 1 June 2026—means organisations must prioritise VNeID registration to avoid disruption to visa processing, TRC renewals, and other critical immigration workflows.
Foreign legal representative considerations
Where a company's sole legal representative is a foreign national, additional complexity may arise. Current requirements indicate that a valid TRC is required to obtain a Business VNeID, while TRC applications now require access to the Business VNeID system. In some cases, organisations may need to review their structure or consider appointing a Vietnamese national as legal representative in order to proceed. This circular dependency creates a practical barrier that employers should address urgently.
Delegation of access
For organisations that already hold a Business VNeID, portal access may be delegated to an internal employee or authorised third party, provided the individual holds a personal VNeID. This allows businesses to distribute responsibilities for immigration submissions across multiple team members, though each delegate must have a personal VNeID in place.
What this means for employers
Organisations should confirm their Business VNeID status and ensure that appropriate access is in place for ongoing immigration submissions. We continue to monitor developments and will provide further updates as guidance is issued by the authorities. For multinational employers with operations in Vietnam or those sponsoring employees there, reviewing your current immigration processes and VNeID status is now a priority.
How Hudson McKenzie Can Help
Hudson McKenzie advises employers and international organisations on Vietnam immigration strategy, including Business VNeID registration, immigration compliance, and workforce planning. If you have questions about how this new requirement affects your business, our team can provide tailored guidance.
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